Hostel and PG Management Software in Chandigarh for Registered PGs

Chandigarh's sector-based layout has made it a city of PGs. Students of Panjab University and the city's many colleges, along with young professionals, live in PGs spread across residential sectors — reports have named sectors such as 15, 22, 32 and 35 among the clusters. In Chandigarh, PG accommodation is registered through the UT Estate Office, and the policy was tightened after three students died in a fire at an unregistered PG in Sector 32 in February 2020.

Registration puts the spotlight on how you run your PG. This guide explains how hostel and PG management software in Chandigarh keeps your occupancy, resident records and accounts in order.

Registered PGs need dependable records

Check the current requirements for your property with the UT Estate Office — they cover matters such as registration and safety, which software does not handle. What software does give you is an accurate, always-current record of how your PG is used:

• Occupancy room by room — each room's capacity and exactly how many residents are in it.
• Every resident's details — name, phone, guardian or emergency contact, joining date and room.
• Room transfers logged with who made the change and when.
• An exportable resident list in CSV.

Room allocation

Set up your floors and rooms with their capacities, and the system shows which rooms are full and how many beds remain. Because occupancy is always visible, you never accidentally put more residents in a room than you intend.

Students and working professionals

Many Chandigarh PGs house both. Students can be recorded with their academic year and pay by semester or month; working residents can leave academic year blank, use the guardian fields for an emergency contact, and pay monthly.

Rent, deposits and receipts

Build packages from the facilities you offer, split rent into monthly or semester instalments with due dates, and see every instalment as paid, due, overdue or upcoming. Record deposits separately, and issue a numbered PDF receipt for every payment.

PGs in several sectors — or across the Tricity

If you run PGs in more than one sector, or in Mohali or Panchkula as well, set each up as its own building. Rooms, residents and expenses stay separate, and you can view them together. The profit and loss report shows what each property earns.

Frequently asked questions

Does the software register my PG with the Estate Office?

No. Registration and safety requirements are handled with the UT Estate Office and other authorities. The software keeps the occupancy, resident and payment records you need to run a registered PG properly.

Can I see how many people are in each room?

Yes. Each room shows its capacity and current occupancy, and the dashboard shows full rooms and free beds.

Can I manage PGs in Chandigarh and Mohali from one account?

Yes. Each property is its own building in one account. Multi-building support is included from the Growth plan.

How much does it cost?

Plans start at ₹2,999 a year for up to 50 residents, with plans for 70, 100 and 300 residents and custom pricing above that.

Related reading

Read about PGs near Dehradun's universities, or see 12 must-have features of hostel management software. Features and plans are on the CSNexa Hostel Management page, or book a demo call.