Hostel Management Software in Bharatpur for Hostels in More Than One Location

Bharatpur, in eastern Rajasthan, is home to Maharaja Surajmal Brij University, whose main campus lies outside the city in the Kumher area and whose affiliated colleges span both Bharatpur and Dholpur districts. The district also has a government medical college and an agriculture college, and students come from Bharatpur and neighbouring districts to study here.

That geography creates a practical question for hostel owners: do you serve students near the university campus, near colleges in the city, or both? This guide explains how hostel management software in Bharatpur helps you run hostels in more than one location without losing track.

Two locations, one set of records

Owners who run a hostel near the campus and another in the city often end up with two registers, two wardens and no combined view. With multi-building support, each location is set up as its own building:

• Rooms, students and expenses stay with their building.
• You can see both buildings together, or switch to just one.
• Collections, dues and profit can be compared side by side.

Room allocation across locations

When a student enquires, you can see free beds in both locations at once. Set up each building with its floors and rooms, give every room a bed capacity — single, double, triple or quad — and check which rooms are full and how many beds remain. If a student moves from one location to the other, the transfer is logged with who made it and when.

A hostel student management system for students from several districts

With students coming from Bharatpur, Dholpur and nearby districts, guardian contact details matter. Each student's record holds their own and their guardian's names and phone numbers, academic year, joining date, building, room and package, together with every payment and receipt.

Fee collection and receipts

Build fee packages from the facilities you offer, split each student's fee into semester or monthly instalments, and see every instalment as paid, due, overdue or upcoming. Record cash, UPI, bank transfer and cheque payments — noting the receiving account or staff member at each location — and issue a numbered PDF receipt for every payment.

Expenses and profit by location

Record electricity, salaries, maintenance and groceries against the building they belong to. The profit and loss report then shows what each location earns, which is the information you need before deciding whether to expand near the campus or in the city.

Staff at each location

Give each warden their own login and choose what they can view, create, edit, delete, collect or export. Every payment then has a name against it, whichever location it was collected at.

Frequently asked questions

Can I run a hostel near the university and another in the city from one account?

Yes. Each location is a separate building with its own rooms, students and expenses, and you can view them separately or together. Multi-building support is included from the Growth plan.

Can I move a student from one location to another?

Yes. Room transfers between buildings are logged with where the student moved from and to, who made the change and when.

Can I see which location is more profitable?

Yes. Record expenses against each building and the profit and loss report shows collection against costs for each one.

How much does it cost?

Plans start at ₹2,999 a year for up to 50 students, with plans for 70, 100 and 300 students and custom pricing above that.

Related reading

Read about payment reconciliation for hostels in Alwar, see the Rajasthan-wide guide, or visit the CSNexa Hostel Management page for features and plans.